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# Slaying the e-mail monster
- URL: https://onemanandhisblog.com/2015/02/slaying_the_e-mail_monster/
- Published: 2015-02-10T09:55:59.000Z
- Updated: 2015-04-08T16:29:59.000Z
- Author: Adam Tinworth
- Tags: email, productivity, workstyles

I’ve been staring at an unusual sight on and off over the last 18 hours or so:

![Inbox Zero, Yosemite edition](https://i1.wp.com/www.onemanandhisblog.com/content/images/2015/02/inbox-zero.jpg?resize=960%2C559)

Yes, I’ve hit inbox zero. And I need to keep as close to this as I can. Here’s why:

My working life is about as complex as it has ever been right now. I’m balancing a four day week with multiple clients doing different sorts of work for each. That’s a secure position – it would take a lot of clients dropping me at once to create a financial threat – but it’s hard to manage. Sequential “large jobs” are much easier that the rapid task switching I’m doing right now.

The only way I can keep on top of this is to let go of one of my worst habits: using my in-box as a “to-do” list, as [Neil Perkin reminded me yesterday](http://www.onlydeadfish.co.uk/only%5Fdead%5Ffish/2015/02/getting-things-done.html?ref=onemanandhisblog.com):

> It’s easy to get into the habit of using your inbox as staging for inbound tasks yet conflating email and task management is actually a really bad idea – not least because inboxes are not designed to be to-do lists, and using it as such means that you have to reassess every time you look at your email and also that what goes onto your to-do list is effectively at the behest of other people, not controlled by you.

So that beautifully clean in-box does not reflect a lack of things to do – just that I’ve moved those things to do into a better system for managing them. (I’m using a combination of [Evernote](https://itunes.apple.com/gb/app/evernote/id406056744?mt=12&uo=4&at=11lLfX&ref=onemanandhisblog.com) and [Clear](https://itunes.apple.com/gb/app/clear-tasks-reminders-to-do/id493136154?mt=8&uo=4&at=11lLfX&ref=onemanandhisblog.com) at the moment – but that’s fodder for a different post.) But it does mean that I’m feeling much more relaxed. I’ve got a lot to do – but I know what I have to do, and it’s clearly delineated for me. Opening my e-mail is no longer a short cut to guilt and stress – and that’s healthy.

We’ll see how long I can maintain this, but in theory, if I maintain discipline in the period when I address e-mail, it should flow reasonably easily from here.